Frequently asked questions

Although we planned 25% more participants as the last EMTC conferences, the conference is fully booked, and the waiting list is closed. It is still possible to register for online participation here. Registration for online participation closes on July 20, 2025.

Delegates must have booked a ticket before the conference begins. Due to the overwhelmingly large interest, there are no more tickets available.

There is financial aid for students or participants from low-income countries via reduced conference fees. You may also ask your institution for paid training opportunities. Students or participants with an academic background may apply for DAAD-Scholarships or Erasmus+ funding. Please also ask for sponsorship from your home country.  

The on-site registration fee includes:
- Conference attendance
- Website, digital programme and Book of abstracts
- Conference App (for onsite-Guests)
- Conference goodie
- Signed certificate of attendance
- Free Wifi access during the conference in most conference rooms
- Free use of local public transport in Hamburg
- Opening Ceremony
- Refreshments (coffee, tea, water)
- Lunchtime catering
- Exhibition area for instrument manufacturers
... and lots of live music and fun!

- Watch the opening ceremony, all keynote presentations and selected lectures live online.  
- Choose each day from three parallel sessions according to your interests (S1 Forum, S2 Jazzhall, S3 Orchester Studio). See programme-planner on our website.
- Ask your questions to the speakers on site in the live chat.
- You can also watch lectures with a time delay during the congress (as recordings).
- Follow the Elevator Pitch live in the daily poster session and vote for your ‘Poster of the Day’ together with the participants in Hamburg.
- Exchange ideas with other music therapists on our lively internet platform in chats and breakout rooms.
- Meet other online participants in separate virtual rooms (‘tea kitchen’), analogue to real congress experiences.
- Get a signed certificate of attendance with your name.

The fee does not include accommodation. The EMTC Conference Team has reserved conference contingents at certain hotels. Have a look here. A limited number of private home stays are offered for participants from low-income countries. If you are in need, please contact Kaja Gerken via E-Mail.

Your journey to Hamburg is your responsibility and at your expense. In Hamburg public transport is free and included in your conference ticket (see question below).

In-person attendees received a one-way public transport ticket to the conference venue with their booking invoices. Upon arrival at the conference, you will receive your conference badge, which is valid as a public transport ticket for the duration of the conference. Tickets are personal and non-transferable and are valid in the HVV rings A-F. We recommend installing the HVV App.  

It is still possible to add social event bookings until the capacities are filled. Please note that you must go through the complete registration form again to book your social events. If you have any difficulties, please call our support Lisa-Sophie Haltenhof whose number and email you find on the registration site.

Yes, registrations may be transferred to another person. Requests for transfers of registration fees must be made in writing to Lisa Haltenhof at KUKM via E-Mail. The processing fee for a registration transfer is 35 EUR. If a person registered with a reduced fee and seeks to transfer their registration, the same certification must be provided by the transferee. Please see the Booking Terms and Conditions for more details and deadlines.

Accessability is particularly important to us. We make sure that people with special needs are supported and will help. Please contact Sara Wegen from the support team. We do our best to provide individual solutions.  

Unfortunately, the venues are not completely barrier-free. To enable all people to actively participate in the events, the needs of people with disabilities (e.g. limited mobility, visual or hearing impairments) are considered and measures are taken to make the event accessible. If you require any assistance, please let us know in advance and contact Sara Wegen from the support team.

No, the congress ticket for on-site participation does not entitle you to participate in the streamed sessions of the virtual venue. It is not possible for participants in attendance to log in to the platform and access the streamed content.

Yes, you will receive a certificate via email after the conference.
For German delegates: The congress is accredited with 20 training credits.

Yes, recordings will be available for online participants via the online platform during the conference dates: July 23-27, 2025.

Additional registration is required for all workshops, as places are limited. This will be possible at short notice via the conference app. Please be aware of the start of this conference app. The registration for workshops will open shortly before the start of the conference.

There are different processes whether you are presenting in a streaming room (S1-S3) or in a presentation room.  You will shortly receive an e-mail with a PDF “Guidelines for Presenters”.

Download Guidelines for Presenters

Pre-Conferences are organized externally and have a variety of registration requirements. Detailed information on how to register for the desired pre-conference can be found here.

Basically, finding your way around the platform is quite intuitive and should be self-explanatory. We recommend that you familiarize yourself with the platform in advance to explore all the features and then actively use them during the conference. If you still need support, our team will help.

Yes, delegates will have access to free Wi-Fi. Due to the special characteristics of the building, Wi-Fi will not be accessible in all rooms, but in most areas of the venue. There is no password required.